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National Youth Employment Coalition

Descriptions of Officer Positions Other than Chair

Vice Chair
Secretary
Treasurer

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Board Vice Chair Job Description

Position Summary: Presides in board chair's absence.

Key Responsibilities:

In board chair's absence,

  • Presides at meetings of the board
  • Represents NYEC
  • Fulfills any other responsibilities of the board chair, as needed

Qualifications:

  • Current Board Member
  • Available time to fulfill duties

Term: 2 years

Board Secretary Job Description

Position Summary: Works with the Executive Director to ensure that actions of the board are documented and that the corporation maintains key records and archives.

Key Responsibilities:

  • Ensure written minutes of board meetings are provided to board members within time frame specified by the board.
  • Ensure the original or a copy of the bylaws as amended or otherwise altered to date is kept at the principal office of the corporation.
  • Ensure that a book of minutes of all meetings of the directors and meetings of committees is kept at the principal office of the corporation or at such a place as the board may determine.
  • Ensure that all notices are duly given in accordance with the provisions of the bylaws or as required by law.
  • Be custodian of the seal of the corporation and affix the seal, as authorized by law or the provisions of these bylaws, to duly executed documents of the corporation.
  • In general, perform all duties incident to the office of the secretary and such other duties as may be required by law, by the Articles of Incorporation, or by bylaws, or which may be assigned to him or her from time to time by the board.

Qualifications:

  • Current Board Member
  • Capability to distribute minutes in electronic format
  • Available time to fulfill duties

Term: 2 years

 Board Treasurer Job Description

Position Summary: Coordinates and ensures financial oversight of the organization.

Key Responsibilities:

  • Serves as financial officer of the organization and as chair of the finance committee.
  • Manages, with the finance committee, the board's review of and action related to the board's financial responsibilities, including:
    • Reviewing Expenses and Income as compared to Budget
    • Working to maintain a strong financial position for the organization.
    • Ensuring that NYEC complies with corporate and statutory reporting requirements.
    • Ensuring that records are maintained.
    • Developing a long-term financial strategy.
  • Works with the Executive Director and financial manager to ensure that appropriate financial reports are made available to the board on a timely basis.
  • Assists NYEC's Executive Director and financial manager in preparing the annual budget and presenting the budget to the board for approval.
  • Ensures that board members are well-versed on important financial issues.
  • Identifies and anticipates problem areas and works with executive director and/or board members to correct those.

Qualifications:

  • Current Board Member.
  • Understanding of financial accounting for nonprofit organizations.
  • Ability to clearly communicate financial matters.
  • Available time to fulfill duties.

Term: 2 years

3/11/05

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